Booking travel, whether you’re a PA booking for your manager or an executive booking for yourself, isn’t always the pain-free process that it could be.
Who’s offering the cheapest flight? Could rail be cheaper? Is this hotel well situated for my meetings? Does all of this fit in with our corporate travel policy? What is the cancellation policy? Can you take the burden out of booking the same trip repeatedly? Even going through an agency via the phone won’t necessarily help as you’ll only get a very limited number of options, sometime biased towards the agent’s preferred suppliers. If you want to take the hassle out of travel booking, KDS can help.
Consolidate and simplify: When searching for travel options, KDS Corporate shows results from both air and rail, allowing you to easily choose the best option for you. For flights, we search from any of the the major global distribution systems (GDS) and from most of the low costs airlines to ensure you receive a comprehensive list of results.
Get help when it’s needed: Unsure about a cancelation policy or a booking process? With KDS Live Agent, your travel agent is always ready to help via online chat and screen sharing.
Plan your entire trip in one step: Once you’ve chosen your travel options, KDS will automatically find and suggest hotels near your destination - or any other location you specify - which you can then book from within the tool. KDS can even remember your preferred hotels. Need car hire? That’s there too. KDS searches from both the GDS’s inventory and dedicated hotel and car CRS, or you can use your own hotel databases. Your whole trip can be booked with ease in a few minutes.
Get approved: From the initial search results page, KDS highlights whether or not given travel and accommodation options are compliant with your company’s travel policy. Should you need to book out of policy for any reason you can let your approver know why from within the tool, cutting down on unnecessary emails and increasing your chances of getting your travel approved quickly. KDS’s approval workflow is fully customizable and now with KDS Mobile approvers are able to check and approve their team’s travels on the go, ensuring that bookings are secured at the best possible fares.
Streamline your expenses: When entering details of your travel expenses, individual claims are automatically linked to previously booked trips, giving a clear overview of what was spent where – which is sure to keep your boss happy and simplify cost allocation.
Get it done on the go: Wouldn’t it be nice to have your expenses done and out of the way before you even get back from your trip? With KDS mobile, you can book travel or do your expenses anywhere, at any time. You can even take photos of your receipts with your phone camera and upload them straight into your expense claim.
Make multi-leg travel a breeze: Multi-leg trips can be one of the biggest headaches you can face when booking travel. With KDS, it’s simple. You can select from multiple providers and even across multiple types of travel (air, rail, hire car) to ensure that you get the best solution for the best price.
Consolidate your booking online: With KDS Total Travel even the most complex trips can be booked easily online. KDS knows when to route complex trips to to an agent. Since all bookings are handled by KDS you have a complete overview of your travel in a single place. Now there’s something your CFO will like!
